Administrative Officer Jobs in Coimbatore Polytechnic and Diploma College

📋 Job Description

Jobzi is sourcing qualified candidates for Administrative Officer positions in Coimbatore's private Polytechnic and Diploma College sector. This is a full-time opportunity with a reputed Technical Education employer in Coimbatore offering competitive salary, structured growth, and a professional work environment. Tamil communication skills are preferred alongside English for professional and business interaction in Coimbatore.

📌 Key Responsibilities

• Manage all administrative functions of the polytechnic including student admissions, fee collection, attendance records, and staff correspondence
• Prepare and submit documents required for DOTE affiliation renewal, inspection, and compliance filings
• Maintain accurate student records including admission register, mark statements, transfer certificates, and bonafide certificates
• Coordinate with DOTE and SBTET offices for examination registration, hall ticket processing, and result-related matters
• Handle staff recruitment documentation, appointment orders, service registers, and DOTE-prescribed staff returns
• Manage office correspondence with DOTE regional offices, affiliated universities, and examination boards
• Assist the Principal in preparing reports, inspection files, and budget estimates as required by management

🎓 Qualifications and Requirements

• Any graduate degree from a recognized university
• 2 - 7 Years of administrative experience in a DOTE-affiliated polytechnic or diploma institution
• Working knowledge of DOTE affiliation norms, SBTET examination procedures, and government polytechnic regulations
• Proficiency in MS Office for correspondence, record maintenance, and report preparation
• Experience maintaining student service registers, staff service books, and fee collection records
• Good communication skills in Tamil and English for DOTE office correspondence and student interaction
• Ability to handle inspection-related documentation with accuracy and confidentiality
• Good Tamil and English communication skills for team coordination and client interaction in Coimbatore.

✅ Required Skills

🏆 Certifications and Qualifications

Diploma in Engineering (relevant branch) or B.E./B.Tech. for lecturer roles; DOTE lecturer eligibility norms (diploma plus 2 years industry experience or B.E.); workshop instructor qualification for manufacturing practice labs; ITI with NTC for workshop assistant roles; AICTE or DOTE faculty development programme (FDP) attendance for academic updation; AutoCAD, SolidWorks, or MATLAB certification for relevant departments; NCVT (National Council for Vocational Training) recognition for vocational stream faculty