Shipping Documentation Executive Jobs in Chennai Port and Shipping Company
⚡ Hiring Now🏫 Chennai Port and Shipping Company Employment Zones
Chennai's private port and shipping sector operates cargo handling, container logistics, and maritime services from terminals near Guindy and Ambattur MIDC, employing Tamil-speaking port operations executives, stevedores, and shipping coordinators.
Port and Shipping Company employment zones in Chennai include Guindy, Ambattur MIDC, Sholinganallur, Anna Nagar, Nungambakkam, T. Nagar, Adyar, Velachery, Taramani, and Perungudi.
📋 Job Description
Jobzi is sourcing qualified candidates for Shipping Documentation Executive positions in Chennai's private Port and Shipping Company sector. This is a full-time opportunity with a reputed Port Services and Shipping employer in Chennai offering competitive salary, structured growth, and a professional work environment. Tamil communication skills are preferred alongside English for professional and business interaction in Chennai.
📌 Key Responsibilities
- Prepare and issue Bills of Lading accurately for all export shipments by verifying shipper, consignee, cargo description, port details, and freight terms against the booking confirmation
- File Shipping Bills on the ICEGATE customs portal for all export consignments and follow up with customs officers for out-of-charge confirmation
- Coordinate with shippers and freight stations to collect complete export documentation including commercial invoice, packing list, certificate of origin, and inspection certificates
- Verify Letter of Credit terms for LC-based shipments and ensure all documentation complies with the conditions stated in the LC before submission
- Prepare freight invoices and debit notes for ocean freight, terminal handling charges, and allied charges and coordinate with accounts for billing
- Liaise with customs, terminal operators, and shipping agents to resolve documentation discrepancies and obtain timely clearance for export cargo
- Maintain documentation registers and filing systems for all B/L issuance, Shipping Bill approvals, and LC document submissions for audit readiness
- Compile daily and weekly export documentation MIS covering shipments processed, pending clearances, and documentation exceptions for the operations team
🎓 Qualifications and Requirements
- Graduate degree in Commerce, Arts, or any stream from a recognized institution
- 0 - 3 Years of experience in shipping documentation, freight forwarding, or export operations; freshers with shipping documentation training are considered
- Working knowledge of Bill of Lading preparation, Shipping Bill filing on ICEGATE, and export documentation requirements under DGFT and Customs Act
- Familiarity with commercial invoice, packing list, and certificate of origin formats and their role in export clearance and LC compliance
- Basic understanding of Letter of Credit documentation requirements and the importance of document compliance in trade finance
- Good typing speed and data entry accuracy for B/L preparation and ICEGATE portal filing tasks
- Willingness to coordinate with customs, terminal, and client contacts under time-sensitive export cut-off deadlines
- Good Tamil and English communication skills for team coordination and client interaction in Chennai.
✅ Required Skills
🏆 Certifications and Qualifications
Graduate for shipping documentation and operations roles; Diploma in Port Management or Maritime Studies for shipping operations roles; Customs Broker licence (CHA licence) for customs clearance roles; IICL container inspection certification for container operations roles; IATA DGR for dangerous goods documentation roles; Merchant Navy (DG Shipping) certificates for marine officer roles; SAP or Portnet/FOIS software for port logistics systems roles; knowledge of Bill of Lading, Shipping Bill, and customs ICEGATE for documentation roles; FIATA or IATA for freight forwarding related shipping roles
Frequently Asked Questions
What types of jobs are available in Chennai's private port and shipping company sector?
Chennai's private port and shipping sector offers a broad range of roles across documentation, operations, commercial, and management functions. Entry-level positions include shipping documentation executive, container operations executive, and ship chandler executive. Mid-level roles cover vessel planning, CFS operations, customs clearance, dangerous goods documentation, and stevedoring supervision. Senior openings include import and export operations manager, trade lane manager, and country head roles at private shipping line offices, CFS operators, NVOCC companies, stevedoring firms, and marine services organizations based in Chennai.
What is the salary range for port and shipping company jobs in Chennai?
Entry-level documentation and operations roles in Chennai's private shipping sector pay Rs.16,000 to Rs.42,000 per month. Mid-level vessel planning, stevedoring supervision, and dangerous goods compliance roles earn Rs.20,000 to Rs.52,000. Senior management roles such as import and export operations manager and trade lane manager command Rs.45,000 to Rs.1,30,000 per month. Country Head and GM roles at private shipping line offices earn Rs.1,20,000 to Rs.2,80,000, while MD and CEO positions at shipping and port services companies reach Rs.2,00,000 to Rs.4,80,000 per month.
What skills are most valued for port and shipping company jobs in Chennai?
Chennai's private shipping companies and port service firms actively seek candidates with Bill of Lading and Shipping Bill documentation knowledge, ICEGATE customs portal proficiency for clearance roles, ocean freight rate understanding for commercial roles, container stowage planning for vessel operations roles, and IMDG or IATA DGR knowledge for dangerous goods handling. Portnet, FOIS, or port community system experience adds value for port logistics roles. Strong written and spoken English for global shipping line correspondence, Tamil for local port authority and transporter coordination, and SAP SCEM or shipping ERP knowledge are consistently in demand across Chennai's port and shipping job market.
What does a Shipping Documentation Executive do at a Chennai private shipping company?
A Shipping Documentation Executive at a Chennai private shipping company prepares and issues Bills of Lading, files Shipping Bills on the ICEGATE customs portal, coordinates export documentation with shippers and freight stations, ensures Letter of Credit compliance for LC-based shipments, prepares freight invoices, liaises with customs and terminal operators, and maintains documentation records. Their accuracy in documentation directly determines whether export cargo is cleared and shipped on schedule without customs penalties or shipper claims.
What ICEGATE knowledge is required for shipping documentation jobs in Chennai?
ICEGATE is the Indian Customs Electronic Data Interchange Gateway where export Shipping Bills and import Bills of Entry are filed online. Shipping documentation executives in Chennai must know how to log in to the ICEGATE portal, file Shipping Bills with correct cargo details, HS codes, and freight values, track the status of Shipping Bills through customs examination and out-of-charge, and handle amendments or cancellations when errors are detected. Familiarity with the ICES (Indian Customs EDI System) messaging for shipping lines and the LEO (Let Export Order) process is expected for export documentation roles.
Do freshers get hired for shipping documentation executive jobs in Chennai?
Yes, private shipping companies, NVOCC operators, and freight forwarding firms in Chennai regularly hire freshers for shipping documentation executive roles. Candidates with a graduate degree, basic knowledge of Bill of Lading and Shipping Bill concepts, and familiarity with ICEGATE or export documentation workflows are considered. Companies near Chennai Port Area, Tondiarpet, and Nungambakkam zones often provide structured on-the-job training on their documentation systems and customer portals during the initial weeks. Freshers who have completed short-term shipping documentation courses or internships are given preference in hiring.
What is the salary for Shipping Documentation Executive in Chennai Port and Shipping Company in
A Shipping Documentation Executive in Chennai earns between Rs.19,500 and Rs.41,500 per month in July 2026, depending on experience, skills, and employer.
What experience is required for Shipping Documentation Executive jobs in
0 - 3 Years of relevant experience is typically required for Shipping Documentation Executive positions in Chennai's private Port and Shipping Company sector.
வேலை விவரம் - தமிழில்
Chennai-ல் Shipping Documentation Executive வேலைவாய்ப்பு. மாத சம்பளம் ரூ.19,500 முதல் ரூ.41,500 வரை. 0 - 3 Years અனுபவம் தேவை. Port and Shipping Company-ல் Full Time பணி. ஆர்வமுள்ளவர்கள் Jobzi மூலம் விண்ணப்பிக்கலாம்.