Shipping Documentation Executive Jobs in Chennai Port and Shipping Company

📋 Job Description

Jobzi is sourcing qualified candidates for Shipping Documentation Executive positions in Chennai's private Port and Shipping Company sector. This is a full-time opportunity with a reputed Port Services and Shipping employer in Chennai offering competitive salary, structured growth, and a professional work environment. Tamil communication skills are preferred alongside English for professional and business interaction in Chennai.

📌 Key Responsibilities

• Prepare and issue Bills of Lading accurately for all export shipments by verifying shipper, consignee, cargo description, port details, and freight terms against the booking confirmation
• File Shipping Bills on the ICEGATE customs portal for all export consignments and follow up with customs officers for out-of-charge confirmation
• Coordinate with shippers and freight stations to collect complete export documentation including commercial invoice, packing list, certificate of origin, and inspection certificates
• Verify Letter of Credit terms for LC-based shipments and ensure all documentation complies with the conditions stated in the LC before submission
• Prepare freight invoices and debit notes for ocean freight, terminal handling charges, and allied charges and coordinate with accounts for billing
• Liaise with customs, terminal operators, and shipping agents to resolve documentation discrepancies and obtain timely clearance for export cargo
• Maintain documentation registers and filing systems for all B/L issuance, Shipping Bill approvals, and LC document submissions for audit readiness
• Compile daily and weekly export documentation MIS covering shipments processed, pending clearances, and documentation exceptions for the operations team

🎓 Qualifications and Requirements

• Graduate degree in Commerce, Arts, or any stream from a recognized institution
• 0 - 3 Years of experience in shipping documentation, freight forwarding, or export operations; freshers with shipping documentation training are considered
• Working knowledge of Bill of Lading preparation, Shipping Bill filing on ICEGATE, and export documentation requirements under DGFT and Customs Act
• Familiarity with commercial invoice, packing list, and certificate of origin formats and their role in export clearance and LC compliance
• Basic understanding of Letter of Credit documentation requirements and the importance of document compliance in trade finance
• Good typing speed and data entry accuracy for B/L preparation and ICEGATE portal filing tasks
• Willingness to coordinate with customs, terminal, and client contacts under time-sensitive export cut-off deadlines
• Good Tamil and English communication skills for team coordination and client interaction in Chennai.

✅ Required Skills