Freight Documentation Executive Jobs in Chennai Freight Forwarding Company

📋 Job Description

Jobzi is sourcing qualified candidates for Freight Documentation Executive positions in Chennai's private Freight Forwarding Company sector. This is a full-time opportunity with a reputed Freight Forwarding and Customs Broking employer in Chennai offering competitive salary, structured growth, and a professional work environment. Tamil communication skills are preferred alongside English for professional and business interaction in Chennai.

📌 Key Responsibilities

• Receive shipping instructions from exporters or importers and verify completeness of cargo details, consignee information, and IncoTerms before initiating documentation
• Prepare draft Bills of Lading (B/L) for ocean freight shipments and coordinate corrections with shippers before submission to the shipping line
• Process Air Waybills (AWB) for air freight shipments in coordination with the airline or IATA cargo agent, ensuring accurate cargo description and weight
• Coordinate Master B/L (MBL) and House B/L (HBL) issuance for NVOCC and freight forwarder back-to-back documentation requirements
• Verify packing lists, commercial invoices, and certificates of origin against shipping instructions before cargo booking confirmation
• Prepare and file export and import manifest entries and cargo release documents with shipping lines and airlines
• Track original B/L and AWB courier dispatch to consignees and agents and follow up for telex release or surrender as required
• Maintain documentation registers for all shipment files including B/L numbers, AWB numbers, and document dispatch records for audit and compliance

🎓 Qualifications and Requirements

• Graduate degree from a recognized institution in any stream
• 0 - 3 Years of experience in freight documentation, shipping documentation, or logistics back-office roles; freshers with shipping knowledge are considered
• Hands-on knowledge of B/L preparation, AWB processing, and shipping instruction handling at a CHA firm or freight forwarding company
• Familiarity with the difference between MBL and HBL in NVOCC freight forwarding operations
• Good data entry accuracy for cargo description, weight, and consignee details in shipping line and airline documentation systems
• Understanding of IncoTerms 2020 and their impact on who controls freight documentation and insurance responsibilities
• Proficiency in MS Excel and email communication in English for daily documentation coordination with shippers, agents, and carriers
• Good Tamil and English communication skills for team coordination and client interaction in Chennai.

✅ Required Skills